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Copyrighted Images Masterlist | Copyright Rules | Roll the Credits


**Complete Rule Guide & Request Forms**[read this first! - form updated June 2011]

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#1 Violet


    Grumpy Old Violet

  • Staff Artist
  • 12,478 posts
  • Software:Photoshop
  • Location:Ontario, Canada
  • Member Since: 01 Jan 2006

Posted 22 February 2009 - 05:49 PM

How to Request a Banner

1. After reading the rules, copy and paste The Request Form into a new topic, then fill it out, making sure to be somewhat specific as to characters, colour scheme/mood, etc.

Your story must have at least one validated chapter at HPFF in order for you to receive a graphic.

this rule is actually not to be mean - it's to ensure that the time our artists spend making banners isn't wasted. often, people will request banners before a story is ready to be posted, claiming that the banner inspires them to write but, more often than not, the stories are never posted and that is a massive waste of our artists time. thus, your story has to be validated before we will make the banner.

2. You must include images for an OC or characters who have not appeared in the movies (including Marauder-era characters). If you cannot find pictures, the name of a celebrity/model will also be accepted. The Where to Find Pictures Thread can be very helpful. Never use personal images of yourself or your friends/family on banners - that is forbidden at HPFF.

3. If you already have a banner for your story that is not made by you, please ask the previous artist for permission by informing them that you are interested in requesting a new banner. This means that you have received a positive reply from the artist. 

artists almost never say "no, you have to keep using the banner i made for you!" but it is considered polite to both let them know that the banner is no longer in use (so that they may give it to someone else if they choose) and to ask them if it's OK.


if the artist does not reply to your PM within two weeks of you sending it, you may rerequest- but make sure you note this in your request form


4. Once you have posted your request please note the following rules:

  • you may only request one banner at a time*
  • you may not request a banner via the PM system or receive one via the PM system.
  • if your request is not taken by an artist within three days, you may make a post saying "bump" to push the topic to the top of the list (three days = 72 hours - take note of differing time zones when you bump)
  • if your request is not taken after three days have passed, you may also ask to have it moved to the Member Requests area
  • please do not PM artists to fill your request. You can, however, have your request moved to the Specific Artists area for that artist.
  • Member Artists cannot fill requests in the regular requesting area.

5. Once your request has been taken up by an artist, please note the following rules:

  • the artist has three days in which to complete your banner
  • if the artist does not post a banner by the end of three days, you may PM them to check on their status.
  • you can also PM the artist if you have changed your mind about images, the title, etc.

6. Once the artist has posted the banner, please note the following rules:

  • if you like the banner, you must post in the topic to thank the artist or to say that you are taking it.
  • always credit the artist in your summary (ex: "banner by fred").
  • always rehost your banner.
  • if you do not like the banner, you may ask the artist for changes, or ask to reopen your request.

    When asking for changes, you MUST be specific. If you don't like a picture, provide another one. If you don't like a font, give an idea as to what sort of font you are looking for. Asking for changes on a graphic means you have to take the initiative to make it easier for the artist to make the right graphic for you. Do not by any means waste an artist's time.

This last set of rules is very important! If you do not treat the artists with respect, you will receive a warning from the staff.

You will have 7 days to collect your completed banner before a moderator will PM you a reminder. After another 7 days, if you have not yet posted the banner in your story summary, the artist may remove the banner and post it in the Up For Grabs section.


* There are only two reasons why you would request more than one banner at once:

1. your banners are supposed to match
2. you want all of your banners to be filled by the same artist

If you have further questions, please contact one of the Requesting Arena moderators.

** The "main" HPFF Requests section is only for Junior, Senior, Graduate, and Staff Artists to fill requests for. Member Artists can only fill requests in the Member Requests area, and members cannot fill requests at all.

Should you have additional questions, please post them in the Question & Answer Forum. :)

Edited by Crowley, 05 August 2013 - 08:01 PM.

tumblr (M) ~*~ fanfiction ~*~ gallery
not available for requests

#2 Violet


    Grumpy Old Violet

  • Staff Artist
  • 12,478 posts
  • Software:Photoshop
  • Location:Ontario, Canada
  • Member Since: 01 Jan 2006

Posted 22 February 2009 - 05:50 PM

Do not change or alter the form in anyway - simply fill in your information. Keep this as simple as possible for everyone! :)

When posting a request, you need to refer to the standard request form. This helps to ensure that our artists have all of the information that they need and, also, that bits of your requests are not missed. Below you will find the code for the form (simply copy and paste it into your new topic and fill it out) as well as a guided form - one which contains details about the types of information we would like to see you include - and a sample completed form, to give you an indication of what your final form should look like. If you have any questions, please feel free to ask.

Do not add [open] to your topic title. You may, instead, include the title of your story and/or any relevant information (characters, ship, era, mood, etc.) you think will entice an artist. ;)

Standard Request Form Code

Story Title:
Link to your Story: link must lead to a validated story
Would You Like Your Penname on the Banner?:
Have You Requested This Banner Before?:
Do You Have Permission to Change it?:

HP Movie Actors to Include:
Other Characters to Include (Canon or Original):
Other Images You Would Like:

Quotes to use on Banner:
Color Preferences:
Mood of Your Story:
Animation? If so, how?
Additional Information:

Guided Request Form
please do not use this form. it is provided only as a reference for what information goes where :)

Story Title: it must be the exact title that appears for your story. If you're going to change it, please say so.
Link to your Story: link must lead to a validated story. No link, no banner.
Would You Like Your Penname on the Banner?: if yes, include the name.
Have You Requested This Banner Before?: if you have received a banner from any site then you must say "yes" here.
Do You Have Permission to Change it?: if you have had a banner made for you before, then you should ask for permission to change it from the previous artist. Note that, if you only just received the previous banner within less than a month, you may be better to post your request in the Giant Eraser forum here instead to have your old banner edited.

First send a message to the previous banner-maker. If s/he does not reply in two weeks, then there are options you can use in the next week:

a. PM the artist again.
b. If there is no reply again, then leave a comment on their profile.
c. If it is available, try and e-mail the artist.

3. If 3 weeks have passed without a reply, you may go ahead and rerequest. MAKE SURE, however, that in the form, where it asks if you have permission, say "No - but I have tried contacting the artist and have not heard from them in 3 weeks."

HP Movie Actors to Include: include the names of any canon characters you wish to include who have appeared in the movies - if you want a specific picture of a movie actor, please provide it.
Other Characters to Include (Canon or Original): if your story contains any other canon (not from the movies) or original characters that you would like to have on the banner, you must provide pictures of them or, at the very least, the name of an actor/actress you would like your artist to use. DO NOT USE PICTURES OF YOURSELF, FAMILY, OR FRIENDS.
Other Images You Would Like: many times people would like other images to be used on their banners. if you would like to have another image used - like a castle or a book or a flower - please provide it here.

Quotes to use on Banner: if you would like a short quote on your banner (usually no more than 10 words) please provide it here.
Color Preferences: if you have any preferences to colors - "no pinks" or "dark tones" please specify so here.
Mood of Your Story: if you have a "feel" that you're going for - romantic or angsty or fun loving - please let us know using this section.
Animation? If yes, How? if you would like your banner to be animated in any way, please specify so here. If you do decide that you would like animation, please let us know how and what you would like animated. Do you just want the quote animated? Would you like the title to fade in an out or perhaps for the characters to fade in and out? Maybe a candle flickering? Without this information, your request will be delayed. [note: animation will make your request take longer to be filled as fewer artists can animate and even fewer still like to create animated banners.]
Additional Information: this would be the home for any other information that you might want to include. if you have ships that you would like represented in your banner, or if you wish to provide a short summary of your story so that the artist has a better understanding of what you're looking for, do so here. Also, if you have any character orders you would like observed (i.e., i would like draco on the left followed by hermione, harry, ginny, ron and cho) or artistic guidelines (i.e., samples of banners/images that you've liked, stylistically)

Sample Request Form
this form has been filled out for a sample story. this form is only intended as a reference

Story Title: Extempore
Link to your Story: http://harrypotterfa...php?psid=116956
Would You Like Your Penname on the Banner?: Yes (BitterEpiphany)
Have You Requested This Banner Before?: No

HP Movie Actors to Include: None
Other Characters to Include (Canon or Original): Tonks (Natalie Imbruglia)
Other Images You Would Like: Daisy | Book

Quotes to use on Banner: None
Color Preferences: None
Mood of Your Story: General
Animation? If yes, How? None, thank you.
Additional Information: This is a pretty general story and, while it's a Remus/Tonks ship, I don't really want any pictures of Lupin on the banner. You pretty much have free reign for colors that you might like to use.


Finished banners in this section will most often be 700 x 110 pixels in size, which is:


Please take this size in account when requesting certain images or details.

Edited by avalanche, 15 March 2013 - 02:50 PM.

tumblr (M) ~*~ fanfiction ~*~ gallery
not available for requests

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